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PayPal shipping labels simplify the intricate process of managing shipments for your online business. As an essential part of the shipping process, these labels can be conveniently generated directly from your PayPal account. Whether you’re a newcomer to an online business or an established merchant, our comprehensive guide will help you navigate the ins and outs of PayPal shipping labels, making your shipping needs more streamlined and efficient.

What Are PayPal Postage Labels?

A PayPal postage label or a shipping label in PayPal, is a prepaid shipping label that you can create directly on the PayPal platform. It contains crucial information such as the sender’s address, recipient’s address, package weight, and tracking number. Once you print and attach it to your package, it’s ready to be shipped. The cost of the label is directly deducted from your PayPal account.

PayPal Shipping Labels - Size, Cost, and Expiration

PayPal Shipping Labels’ Size

The standard size for PayPal shipping labels is 4″ x 6″. This size fits perfectly on most shipping packages and is the standard used by USPS, UPS, and FedEx. However, you can adjust the size of the label to fit on 8.5″ x 11″ paper if you’re using a standard printer.

Do PayPal Shipping Labels Expire?

Yes, PayPal shipping labels do expire. They must be used within 24 hours of purchase. If the label is not used within this timeframe, you should request a refund and then purchase a new label.

Can I Buy Shipping Labels Through PayPal?

Absolutely! Purchasing a shipping label through PayPal is not only possible but also a process that offers ease and convenience. If you’re running an online business and using PayPal for your transactions, this feature can be a game-changer for your shipping needs. Here’s a more detailed breakdown of how to purchase a shipping label via PayPal:

By utilizing PayPal’s shipping label feature, you can streamline your shipping process and potentially save on shipping costs due to PayPal’s discounted rates with major carriers. With everything in one place, managing your online business becomes that much simpler.

PayPal Shipping Labels’ Cost

The cost of PayPal shipping labels depends on several factors, such as package weight, dimensions, and shipping distance. PayPal offers discounted rates from UPS, USPS, and FedEx, often saving sellers up to 50% compared to buying postage directly from the carrier.

Package Weight (Pounds) USPS (Priority Mail) UPS Ground
1 $7.64 – $9.35 $8.44 – $11
2 $8 – $12 $9.96 – $13
5 $15 – $20 $14 – $22

*These are estimated costs and can vary depending on the shipping distance and package dimensions.

*Please note that all cost estimates and procedures mentioned in this guide are accurate as of writing but may be subject to changes. Always check the most recent PayPal and carrier policies for the most accurate information.

How to Create PayPal Shipping Labels Without an Invoice

There might be instances where you want to create a shipping label without an invoice. Here’s how:

🐾 Step 1: Go to the PayPal Shipping Center – where Multiple Orders are displayed. If you don’t see this option in your account, you may need to turn it on in your PayPal settings.

🐾 Step 2: Click “Create” and then “Single Order.”

🐾 Step 3: Enter the recipient’s details, package details, and choose your preferred carrier.

🐾 Step 4: Click “Create Label.”

🐾 Step 5: Review the cost and click “Pay and Print.”

How to Print Shipping Labels from PayPal

Creating and printing shipping labels with PayPal can be accomplished with the following straightforward steps:

How to Create Shipping Labels on PayPal?
How to Print PayPal Shipping Labels?

Step 1: Visit and log into your account.

Step 2: Enter the recipient’s details in the “Ship to address” field.

Step 3: Add Recipient’s Info.

You’ll be redirected to the “Create Shipping Label” page displaying your details (“Ship from”) and the recipient’s info (“Ship to”), which can be edited.

Step 4: “Email Note To Customer”

Check the “Email note to customer” box to notify your customers about the shipment.

Step 5: Select a Carrier.

Under “Shipping information”, select USPS or UPS from the dropdown menu.

Step 6: Select Service Type – Varies with Each Carrier.

Choose the service type (e.g., First-Class Mail, Priority Mail) based on your carrier and delivery timeframe.

Step 7: Select Package Type – Varies with Each Carrier and Each Service Type.
Select your package type (e.g., Medium Flat Rate Box for USPS). Note that available options will vary based on the chosen service type and carrier.

Tip: Use a digital scale for accurate package weight to avoid extra charges. Incorrect label or package selection may result in the package being returned to you.

Step 8: Select optional services.

Optionally, select additional services like USPS tracking, signature confirmation, or display postage cost on the label.

Tip: If you prefer to keep the shipping cost private from your customers, avoid selecting the ‘display postage cost on label’ option.

Step 9: Add Insurance and a Mailing Date.

Insurance and a mailing date can also be added.
The mailing date can be the current day or a future date.

Step 10: PayPal Shipping Cost Calculator.

Click on “Calculate Shipping Cost” to review the total cost based on your selections.

Step 11: Pay Your PayPal Shipping.

Click “Confirm and Pay” to agree to PayPal’s terms and deduct the cost from your PayPal balance or linked payment method.

Step 12: Preview Your PayPal Shipping Label.

A summary of your shipping details will appear, along with a “Print” button.

Step 13: Print & Stick

Click “Print” to review and start printing PayPal shipping labels.

IMPORTANT: Ensure barcodes on the label are not covered so couriers can scan them easily.

With these steps, you’ll be able to create shipping labels via PayPal efficiently, ensuring a smooth delivery process for your packages.

PayPal Shipping Labels Without Purchases/Orders

You can create a shipping label without a specific order on PayPal. Here’s how:

🐾 Step 1: Log into your PayPal account.

🐾 Step 2: Click on “Tools” and select “Multiple Order Shipping.”

🐾 Step 3: In the Multiple Order Shipping page, click “Create” and then “Single Order.”

🐾 Step 4: Enter the recipient’s details, package details, and select your preferred carrier.

🐾 Step 5: Click “Create Label.”

🐾 Step 6: Review the cost and click “Pay and Print.”

Print without an Order, Reprint, or Cancel PayPal Shipping Labels

How to Reprint PayPal Shipping Labels

There might be situations where you need to reprint a shipping label. Don’t worry; PayPal has you covered. Here’s how you can do it:

🐾 Step 1: Log into your PayPal account.

🐾 Step 2: Go to “Activity” and find the transaction for which you want to reprint the shipping label.

🐾 Step 3: Click on the transaction details.

🐾 Step 4: Click on the “Reprint Label” option.

🐾 Step 5: The label will be displayed on a new page, ready for reprinting.

Keep in mind that PayPal allows you to reprint the label within 24 hours of its original creation.

PayPal will submit your refund request to the shipping carrier. It will take a couple of days to be processed. If approved, the refund will be credited back to your PayPal account within 15 days.

Rollo Ship App is a popular shipping solution that seamlessly integrates with PayPal. Printing from Rollo Ship costs just 5 cents per label, a fee that’s waived for your first 200 labels. Even better, the app offers discounted shipping rates, allowing you to save up to 90% off with major US carriers like UPS, USPS, and FedEx.

With the integration complete, you can now import your PayPal orders directly into the Rollo Ship App for easy label creation and printing.


How Rollo Printers Can Help with Printing Shipping Labels from PayPal

Rollo printers are designed to make printing shipping labels a breeze. Their high-speed printing capability can help you quickly produce labels for your packages. They support the standard 4″ x 6″ shipping labels used by PayPal and major carriers.

Rollo printers are a smart investment for any business that does a lot of shipping. Not only do they save you time, but their compatibility with the Rollo Ship App and PayPal makes the shipping process even more seamless.

This comprehensive guide should empower you to navigate PayPal shipping labels effectively. By leveraging the power of PayPal and integrating efficient tools like Rollo Ship App and Rollo printers, you can streamline your shipping process and focus more on growing your business. Happy shipping!


PayPal Shipping Labels: Tips and Tricks

Now that you know the ins and outs of PayPal shipping labels, it’s time to share some additional tips and tricks that will help you get the most out of this service.



PayPal shipping labels are an excellent tool for businesses of all sizes. They allow you to streamline your shipping process, potentially saving you both time and money. By using PayPal for your shipping needs, you can handle all your transactions in one place, simplifying your operations.

Whether you’re a small business shipping a few packages a week or a large business shipping hundreds of packages a day, understanding how to create, use, and manage PayPal shipping labels is crucial. With this guide, you’re now well-equipped to take full advantage of this powerful tool.

Finally, integrating the Rollo Ship App and using Rollo printers can further enhance your shipping process, making it even easier to get your products into the hands of your customers. Happy shipping!

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Frequently Asked Questions

Q: Are shipping labels cheaper through PayPal?

Short Answer: Depends.

A: Yes, cheaper than carrier prices, but you can get even more discounts via Rollo Ship.