Navigating PayPal Shipping Labels: A Complete Guide

TL;DR: PayPal sells discounted USPS and UPS shipping labels through the PayPal Shipping Center, which is included with a PayPal Business account. Postage comes out of your PayPal balance or linked payment method, and the price depends on weight, size, distance and service, so the cheapest label changes from package to package. Before you buy, compare discounted USPS and UPS® rates side by side in Rollo Ship.

That is why comparing rates before you print matters. Rollo Ship, free multi-carrier shipping software and app, imports your PayPal orders and shows discounted USPS and UPS® rates side by side (Canada Post and UPS® from Canada), with FedEx and, in Canada, Purolator available when you connect your own account, so you can pick the cheapest label for each order. Your first 200 labels have no service fee; after that it’s 5¢ per label, as low as 1¢ with Rollo Rewards.

Try your own route first in the free Rollo shipping calculator.

Example: a 1 lb box (10 × 8 × 4 in) shipped from New York, NY 10001 to Los Angeles, CA 90001, priced on the Rollo shipping calculator on October 15, 2026:

• UPS Ground Saver®: $8.76 (about 7 days)
• UPS® Ground: $9.34 (about 4 days)
• USPS Ground Advantage™: $10.11 (about 5 days)
• USPS Priority Mail®: $13.48 (about 3 days)

Rates from the Rollo shipping calculator; they vary by weight and can change.

On this package, both UPS® ground options came in under USPS Ground Advantage™, which is why it pays to compare every time instead of defaulting to one carrier.

UPS® Ground, UPS Ground Saver® (US-only), UPS 2nd Day Air® and UPS Next Day Air® are available in Rollo Ship, with up to 81% off UPS® Ground,* and USPS rates up to 90% off retail on select services.

*Discounts off UPS daily rates. Rates are limited to shipping from the U.S. only. Rates and any applicable discounts are subject to change at any time without notice. The 81% off UPS® Ground figure applies to dimensional rates.

Whether you’re a newcomer to an online business or an established merchant, this guide walks you through buying, printing, reprinting and voiding PayPal shipping labels, and how to compare rates before you pay.

What Are PayPal Postage Labels?

A PayPal postage label is a prepaid shipping label you buy and print from your PayPal account. It carries the sender and recipient addresses, the carrier barcode and a tracking number, and the postage is charged to your PayPal balance or linked payment method. Once it’s printed and attached, the package is ready for drop-off or pickup.

Which carriers can you use?

PayPal Shipping covers USPS and UPS® for domestic and international shipments. FedEx is not among the carriers PayPal Shipping lists. In Rollo Ship, USPS and UPS® are built in for U.S. shippers and Canada Post and UPS® for Canadian shippers; FedEx (U.S. and Canada) and Purolator (Canada) work when you connect your own account.

PayPal shipping label size

PayPal offers two label layouts: 4 × 6 in for thermal label printers and 8.5 × 11 in for standard inkjet or laser printers. You set the layout in the Shipping Center under Shipping Label layout. Labels you have already bought keep their original layout, so switching means voiding and repurchasing them.

How Much Do PayPal Shipping Labels Cost?

The cost of PayPal shipping labels depends on several factors, such as package weight, dimensions, shipping distance and the service you choose. PayPal’s Shipping Center shows discounted USPS and UPS rates so you can compare services before you pay. Because the cheapest carrier changes as weight and distance change, check more than one option for each package.

For reference, here is what one box (10 × 8 × 4 in, New York 10001 to Los Angeles 90001) cost at three weights on Rollo Ship’s discounted rates, checked on the Rollo shipping calculator on October 15, 2026. PayPal’s price for the same package may differ, so compare before you buy.

To see what your own package costs, enter the route, size and weight in the free Rollo shipping calculator.

Rates vary by weight and can change. Prices shown are Rollo Ship discounted rates for this U.S. shipment, not PayPal prices.

Can I Buy Shipping Labels Through PayPal?

Yes. With a PayPal Business account, you can buy a label for any PayPal order in the PayPal Shipping Center, and your customer’s Ship To address fills in automatically. You compare USPS and UPS services, pay from your PayPal balance or linked payment method, and print. You can start a label from three places:

How to buy a label for a PayPal order

1. Open the order. Use any of the entry points above. Your customer’s Ship To address fills in from the order.
2. Confirm your Ship From address. Pick the address the package leaves from.
3. Add package details. Enter weight and dimensions as accurately as you can. A digital scale helps you avoid carrier adjustments later.
4. Compare services. PayPal lists the available USPS and UPS services with price and delivery time. Choose the balance of cost and speed you need.
5. Add options if you need them. For example, insurance or signature confirmation, where the service offers it.
6. Buy the label. The cost is charged to your PayPal balance or linked payment method.
7. Print and attach. Click the print icon, stick the label flat on the package, and keep the barcode uncovered.

PayPal adds the tracking number to the transaction and can email your customer a shipping confirmation. Tracking on the transaction may also help with Seller Protection on eligible sales.

How to Create PayPal Shipping Labels Without an Order or Invoice

You can buy a label that is not tied to a PayPal payment, for example a replacement, a sample, or a sale you made somewhere else. PayPal calls this a Quick Label. It works like an order label: you enter the address and package details, pick a USPS or UPS service, and pay from your PayPal account.

1. Open the PayPal Shipping Center.
2. Click Buy Quick Label on the Shipping Center home page.
3. Enter the recipient’s address and your package details.
4. Pick a shipping service and click Buy label. The label opens in a new tab, ready to print.

Quick Labels you have already bought are listed under the Filled orders tab.

How to Print PayPal Shipping Labels

To print PayPal shipping labels, set your label layout once, before you buy, so every label comes out at the right size: 4 × 6 in for a thermal label printer or 8.5 × 11 in for a standard printer. Then buy the label, click the print icon and attach it flat to the package.

1. Set your label layout. In the Shipping Center, click Change under Shipping Label layout and choose 4 × 6 for a thermal printer or 8.5 × 11 for a standard printer.
2. Buy the label from an order or as a Quick Label.
3. Print. Click the print icon. On a thermal printer, choose the 4 × 6 paper size and 100% scale.
4. Attach. Place the label flat on the largest side of the package, away from seams and tape, so the barcode scans cleanly.

Tip: if you buy several labels at once on the 8.5 × 11 layout, PayPal prints two 4 × 6 labels per page. For many PayPal orders at once, Rollo Ship groups orders and bulk prints the labels straight to a 4 × 6 thermal printer.

How to Reprint PayPal Shipping Labels

If the printer jams or you lose the page, reprint the label you already paid for instead of buying a new one. Paid labels stay in the PayPal Shipping Center, so you can open the order from the Shipped screen and print it again with the same layout and tracking number.

1. Open the PayPal Shipping Center.
2. Go to the Shipped screen and open the order.
3. Choose to view or reprint the label.
4. Print again with the same layout.

Use each label on one package only. The barcode and tracking number belong to a single shipment.

How to Cancel (Void) PayPal Shipping Labels

Void a label when an order is canceled, the address changes, or you entered the wrong weight. Voiding returns the postage to your PayPal account. You void unused labels from the Labels screen in the PayPal Shipping Center, within 28 days for USPS or 30 days for UPS, as long as the carrier hasn’t scanned the package.

1. Open the PayPal Shipping Center.
2. Find the label on the Labels screen.
3. Click Void Label and confirm.

A label can’t be voided once the carrier has accepted it, and a void can’t be undone. Refunds go back to your PayPal account automatically. Some USPS labels, such as First-Class Mail large envelopes and flats, aren’t eligible for refunds.

Do PayPal Shipping Labels Expire?

PayPal’s help center doesn’t list an expiry period for its labels. The limit that matters is the void window: if a package isn’t going out, void the label within 28 days (USPS) or 30 days (UPS) of creating it to get your postage back. Ship on or near the ship date you selected so tracking and delivery estimates stay accurate.

How to Compare Rates Before You Buy a PayPal Label

Start with the free Rollo shipping calculator to price the route, then connect PayPal to Rollo Ship to compare live rates on every order. Rollo Ship, free multi-carrier shipping software that integrates with PayPal, shows discounted USPS and UPS® rates side by side, so you can choose the cheapest option for each order. From Canada, Canada Post and UPS® are built in; FedEx (U.S. and Canada) and Purolator (Canada) connect with your own account.

Printing from Rollo Ship costs just 5¢ per label, a fee that’s waived for your first 200 labels and can drop to as low as 1¢ with Rollo Rewards; postage is paid to the carrier separately. See every supported carrier on the carriers page.

How to connect PayPal to Rollo Ship

1. Create a free Rollo Ship account, or open the Rollo Ship app on web, iOS or Android.
2. Go to Connections and select Selling Channels.
3. Choose PayPal and click Connect, then sign in to PayPal.
4. Ship your orders. New PayPal orders appear in Rollo Ship, ready to compare rates and print.

Prefer your phone? The Rollo Ship app is free on iOS and Android.

• Get notified of every order: Settings > Notification Preferences > Notify of all new orders in any status.
• Send tracking automatically: Settings > Print and Email > Automatically email tracking information to shipment recipient.

How Rollo Printers Print PayPal Shipping Labels

Rollo printers are direct thermal label printers, so they print 4 × 6 shipping labels with no ink or toner. They work with labels from the PayPal Shipping Center as well as from Rollo Ship. Set PayPal’s label layout to 4 × 6, and each label prints in about a second, ready to peel and stick.

1. Connect your Rollo printer to your computer.
2. Set PayPal’s label layout to 4 × 6 in the Shipping Center.
3. Buy the label as described above.
4. Print and select your Rollo printer. Rollo detects the label size, so there is no cropping or resizing.

Rollo Wireless Label Printer

Print PayPal labels in about a second

Direct thermal, 203 dpi, and no ink or toner. Set PayPal’s label layout to 4 × 6 and every label comes out ready to peel and stick.

Shop the Rollo Wireless PrinterSee Rollo Ship for PayPal sellers

Direct thermal · 4×6 and smaller label sizes · USB cable included

PayPal Shipping Labels: Tips and Tricks

A few habits keep PayPal shipping labels fast, accurate and affordable: saving presets for repeat shipments, comparing carriers on every package, checking addresses and weights before you pay, and batching USPS drop-offs with a SCAN form. Each tip below uses tools already built into the PayPal Shipping Center.

• Save presets. PayPal lets you save commonly used shipping details as presets, which speeds up repeat labels.
• Compare carriers every time. The cheapest service for a 1 lb box is not always the cheapest at 5 lb, as the table above shows. Check the free Rollo shipping calculator, or compare live rates in Rollo Ship.
• Double-check the Ship To address. A wrong address can send the package back to you or to the wrong door.
• Weigh and measure accurately. Under-declared weight or size can lead to carrier adjustments after the label is used.
• Batch USPS drop-offs with a SCAN form. PayPal can generate a USPS SCAN form so the carrier scans one form instead of every package.
• Keep an eye on shipping spend. Label purchases sit alongside your PayPal transactions, which makes them easy to review when you budget.
• Shipping many PayPal orders? Group them in Rollo Ship and bulk print the labels.
• Skip the drop-off. Schedule pickups from Rollo Ship.

Who This Is Not For

This guide won’t help everyone. It covers PayPal’s U.S. Shipping Center for parcel sellers who print their own USPS and UPS labels from a PayPal Business account. If you need FedEx through PayPal, ship from outside the U.S., or move freight, a different setup will fit better.

• Sellers who need FedEx through PayPal. PayPal Shipping doesn’t include FedEx. If it is your main carrier, connect your own FedEx account in Rollo Ship.
• Sellers who won’t use a PayPal Business account. PayPal includes the Shipping Center with Business accounts.
• Shippers outside the U.S. PayPal’s Shipping Center covers the U.S.; Canadian sellers can connect PayPal to Rollo Ship and ship with Canada Post and UPS® (Purolator and FedEx with their own accounts).
• Anyone moving freight rather than parcels. Pallets and LTL shipments are priced and booked differently.

Final Words

PayPal labels are a convenient way to ship PayPal orders: buy one from the order or as a Quick Label, print it on a 4 × 6 thermal printer or plain paper, and void anything you don’t use within the carrier’s window. Tracking is added to the PayPal transaction automatically.

The step most sellers skip is comparing rates. The cheapest carrier changes with weight, size and distance, so check before you buy each label, whether in PayPal or in a multi-carrier tool like Rollo Ship.

Compare Rates for Every PayPal Order

Import your PayPal orders, compare discounted USPS and UPS® rates side by side, and print the label in one place.

Compare rates in the free shipping calculator or in the Rollo Ship app on iOS and Android.

Create your first shipment

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Frequently Asked Questions About PayPal Shipping Labels